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provvio vs a spreadsheet.
Excel and Google Sheets log what someone says happened. provvio proves what actually happened, automatically.
A manual log vs verifiable proof.
Most service businesses start by tracking visits in a spreadsheet. It works until a client asks for proof, or until the weekly admin of chasing crews and typing rows becomes its own job.
provvio replaces the manual log with automatic, verifiable evidence: GPS-verified check-ins, timestamped before-and-after photos, completed checklists, and a branded report the client receives without you lifting a finger.
The spreadsheet records a claim. provvio records proof, and the difference is whatever the contract is worth.
Side-by-side
| Feature | provvio | a spreadsheet |
|---|---|---|
| GPS-verified proof the team was on site | A typed cell is not proof | |
| Tamper-resistant timestamps | Anyone can edit a date after the fact | |
| Before/during/after photo evidence | ||
| Branded report sent to the client automatically | ||
| Client portal for self-service visibility | ||
| Checklists the crew completes on their phone | A static list, not enforced or timestamped | |
| Works without manual data entry | Someone has to type every row | |
| Up-front cost | From US$29/mo | Free, but expensive in time and lost contracts |
| Primary focus | Verifiable proof of service | A manual log of what someone says happened |
Where provvio is different
A spreadsheet records claims. provvio records proof.
A cell that says 'cleaned, 10pm' is only as trustworthy as the person who typed it, and it can be edited any time afterward. provvio captures a GPS-verified check-in, timestamped photos, and a completed checklist that are hard to dispute because nobody hand-typed them.
The hidden cost is the admin and the lost contracts.
Spreadsheets feel free, but someone spends hours every week chasing crews and typing rows, and when a client disputes a visit you have nothing but a claim. provvio removes the data entry and gives you evidence that ends the argument.
Clients can't open a spreadsheet you keep internally.
Your Excel file lives on your machine. provvio sends the client a branded report automatically and gives them a portal to check visits themselves, so the proof reaches them before the doubt does.
It scales when the spreadsheet breaks.
One site in a spreadsheet is fine. Twenty sites, multiple crews, and recurring visits turn a spreadsheet into a fragile mess of tabs. provvio is built to handle recurring proof at scale without the manual upkeep.
Questions
What's wrong with tracking service visits in a spreadsheet?
A spreadsheet only records what someone types, and any cell can be changed after the fact, so it proves nothing in a dispute. It also relies on manual data entry, which is slow and easy to skip. provvio captures GPS-verified, timestamped, photo-backed records automatically so the proof is trustworthy and effortless.
Can I just add photos to a Google Sheet?
You can paste links, but they aren't timestamped, geo-tagged, or tied to a verified check-in, so they don't carry the same weight as structured proof. provvio links every photo to the visit, the site, and the time automatically.
Is provvio worth paying for if my spreadsheet works?
If you have never had a client dispute a visit and never spend time chasing crews for updates, a spreadsheet may be enough. The moment a contract is on the line over 'were you actually here?', verifiable proof pays for itself.
Can I import my existing site list?
Yes. You can set up your sites and clients quickly, and from there every visit produces proof automatically instead of another row to type.
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