Built for security patrol companies
Prove the patrol happened.
The alarm went off at 3am. Your guard responded in 8 minutes. But the client asks how they know the site was actually checked.
provvio records each patrol visit with a GPS check-in against the site geofence, a checklist for the points on the round, timestamped photos and an automatic report, so the client sees what was checked and when.
No card required. The trial runs on the Crew plan.
The 8am email
“Your guard says he checked.”
The same question, answered two ways.
Without a record
Property manager · 8:15 am
The alarm triggered at 3am. Your guard says he checked, but the gate was still unlocked when we arrived.
You · 9:00 am
I'll check the log book... he wrote that he attended at 3:12am
Property manager · 9:05 am
Anyone can write anything in a log book. We need actual proof.
With a provvio record
Riverside Industrial Park · Alarm response
- Checked in
- 3:12 am, inside site geofence
- On site
- 22m
- Checklist
- Gates, perimeter, loading dock: 3 of 3
- Photos
- 5, perimeter and gate
- Report
- Sent to property manager 3:35 am
Example with invented details.
Why log books fail
Log books don't cut it anymore.
Clients want proof. Insurers want proof. A handwritten log entry isn't it.
The log book problem
Guards write entries after the fact. Sometimes from the car. A handwritten '3:12am - all clear' proves nothing to a skeptical property manager.
The skipped corner
The round covers the front gate, the back car park and the loading dock. Did the guard walk all three, or drive past the gate and write 'all clear'?
The insurance question
A break-in happens. The insurer asks for proof the site was patrolled that night. You have a log book and a guard who 'thinks' they were there around 2am.
The contract review
The contract says three patrols a night. At renewal, how do you show the client, site by site, that every one happened?
See it in the product
Every patrol visit, on record.
The screens your office and your client use, captured from a demo account.
Today
Who is on site, and what is overdue.
Patrol visits in progress, late and missed show first, so the office sees a skipped round before the client does.
Compliance
Completed against missed, per site.
A visit-level record of every patrol: check-in time, geofence result, photos and checklist. Export it for a contract review.
Client portal
The property manager checks it themselves.
Patrol history, photos and downloadable reports for their sites, without calling your office.
Crew mobile app
Guards check in, tick the round's checklist and take photos in the mobile app.
In practice
How security companies use provvio
- The round as a checklistList the points on each site's round (gates, doors, car park, loading dock) and require a photo where it matters. The guard ticks each one during the visit.
- Alarm response visitsLog an ad-hoc visit when a guard responds. Arrival time, geofence result, photos and notes go into the same record and the client report.
- Patrol reportsEach visit produces a report with times, location, photos, checklist and notes, sent after check-out or after office approval.
What a patrol audit trail looks like
A guard log records attendance. A patrol record adds the evidence.
A patrol record keeps each visit in order with its check-in time, GPS location against the site geofence, assigned officer, checklist, photos and notes. It gives managers more context than a paper signature and can be produced on demand for a client review or incident follow-up.
provvio records location when the guard checks in and out of a visit. It does not track the guard continuously between those points.
Pricing
Flat tiers, sized by team.
Every plan includes GPS check-in, photos, checklists, branded reports and the client portal. Start with a 14-day trial, no card required.
Starter
Everything a small crew needs to prove the work happened.
US$29/mo
Up to 3 team members
- GPS check-in / check-out with geofencing
- Photos, signatures & checklists
- Clients, sites, jobs & service types
- Ad-hoc, scheduled & recurring visits
- Unlimited visits & unlimited sites
- Branded PDF reports (logo + colours)
- Client portal with approvals
- Mobile app access
Crew
For growing teams that need report templates per client or site.
US$79/mo
Up to 15 team members
- Everything in Starter
- Report templates per client or site
- SMS notifications & reminders (US customers only)
Fleet
Unlimited crew, white-label polish, priority support.
US$199/mo
Unlimited team members
- Everything in Crew
- White-label reports (no provvio branding)
- Priority support
No card required. The trial runs on the Crew plan. Choose a plan from billing whenever you are ready. Team member limits count active members of your organisation.
What's included
| Feature | Starter | Crew | Fleet |
|---|---|---|---|
| Team members | 3 | 15 | Unlimited |
| GPS check-in / check-out | |||
| Before, during & after photos | |||
| Checklists | |||
| Unlimited sites | |||
| Unlimited visits | |||
| Ad-hoc, scheduled & recurring visits | |||
| Client portal with approvals | |||
| Branded PDF reports | |||
| Report templates | |||
| SMS notifications (US only) | |||
| Advanced analytics | |||
| White-label reports | |||
| Priority support |
Questions
Security patrol proof, answered.
How does provvio create a GPS audit trail for security patrols?
Every patrol visit is logged with the guard's GPS check-in and check-out against the site geofence, timestamps, assigned officer, checklist, photos and notes. The result is a chronological patrol record with more context than a paper signature.
Can guards prove they covered every point on the round?
Each site's round is a checklist (gates, doors, car park, loading dock), and you can require a photo for any item. The guard ticks each point during the visit, so the record shows what was checked and when. Location is recorded at check-in and check-out against the site geofence, not separately for each point, and check-ins outside the geofence are flagged.
Is the reporting good enough for insurance and incident follow-up?
Yes. provvio auto-generates patrol reports with timestamps, GPS proof, photos, and notes for every visit and alarm response. That documentation is exactly what insurers and clients ask for after an incident, and it's far stronger than a hand-written log.
Does it work for mobile patrols and alarm response, not just static guards?
Yes. Mobile patrol vehicles, random-interval checks, and alarm response visits are all captured the same way: GPS check-in, photos, notes, check-out. Clients get proof of response times without you compiling anything by hand.
What does security patrol software cost?
provvio is A$39 (US$29) per month for up to 3 guards on Starter, A$99 (US$79) for up to 15 on Crew, and A$199 (US$199) for unlimited guards on Fleet with white-label reports. Australian prices include GST, with a 14-day free trial and no card required.
Questions before you start? A person reads every email.
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