Starter sample
provvio-branded proof report
Completed checklist items, notes, map, signature, and before, during and after photos. This is the standard report on every plan.
Commercial cleaning proof of service software
Proof for every clean, before clients have to ask.
GPS check-ins, timestamped before-and-after photos, task checklists, and an automatic client report create one clear record of each visit.
Your after-hours crew records the work while they are on site. The facility manager can receive the finished report before the building opens in the morning.
No card required. The trial runs on the Crew plan.
The 7am email
“Was anyone here last night?”
The same question, answered two ways.
Without a record
Facility manager · 7:12 am
Was anyone here last night? The bins are still full and the break room counter hasn't been wiped.
You · 7:45 am
I'll check with the team and get back to you...
You · 8:30 am
Yeah they were there. The bins were already overflowing when they arrived. I think.
With a provvio record
Suite 400, 200 Commerce Blvd
- Visit
- Completed
- Checked in
- 10:47 pm
- On site
- 1h 12m
- Photos
- 6 attached
- Checklist
- 8 of 8 tasks done
- Report
- Sent to facility manager 11:59 pm
Example with invented details.
What your client receives
This is the exact report your client gets.
Two sample PDFs with checklists, map, signature and photos: the standard report, and the same report white-labelled.
Pro white-label sample
Your logo, your colours
The same report with your logo, brand colours and footer, ready for building managers, strata or insurers.
The after-hours trust problem
You clean when nobody's watching.
That's the whole point, and the whole problem.
The invisible shift
Your crew works 10pm to 2am. Nobody sees them arrive, nobody sees the work. Come morning, one dirty coffee cup and 'the cleaners didn't come.'
The blame game
Day staff leave food on the counter at 5pm. Your crew cleans at 11pm. By 7am someone has microwaved fish. Guess who gets blamed?
The multi-site juggle
Teams across 20 buildings every night. Are they spending the full hour at each site, or rushing through in 30 minutes?
The contract renewal risk
The client 'feels like' quality has dropped. Without visit data it's your word against their gut feeling.
See it in the product
Morning questions, answered by the record.
The screens your office and your client use, captured from a demo account.
Today
Every overnight visit, as it happens.
Check-ins, photos and completed checklists appear as the crew works. No chasing for updates.
Compliance
Completed against missed, per site.
When a client says the restrooms weren't done, open the visit: check-in time, checklist and photos.
Analytics
Contract renewal? Show the numbers.
Visit counts, time on site and completion rates from the service history, not from memory.
Crew mobile app
Crews check in, take photos and tick the checklist in the mobile app.
In practice
How cleaning companies use provvio
- After-hours proofThe crew checks in at 10:47pm, photographs each area and checks out at midnight. The report is in the facility manager's inbox before 7am.
- Task checklistsBreak room, restrooms, vacuuming, bins, glass: every task ticked with a time, with photos required where it matters.
- Contract documentationVisit reports with time on site, photos and tasks completed, for building managers and contract reviews.
Industry figures
Commercial cleaning is a proof business now.
Buyers research and book online, rate hard, and increasingly score bids on documented capability.
- US$417.7B
- Global contract cleaning services market in 2026Source: Mordor Intelligence
- US$84B
- US janitorial services market in 2026Source: Grand View Research
- 62%
- Cleaning service bookings made via mobile apps and online platformsSource: Jobber
- 68%
- Consumers who will only use a business rated four stars or higherSource: Cleaning industry statistics, 2026
Winning cleaning tenders
Make your tender evidence easy to score.
Tender criteria vary, but evaluators can only score the evidence inside your response. Check every requirement, mirror the tender structure, and attach service records that support the claims you make.
Pricing
Flat tiers, sized by team.
Every plan includes GPS check-in, photos, checklists, branded reports and the client portal. Start with a 14-day trial, no card required.
Starter
Everything a small crew needs to prove the work happened.
US$29/mo
Up to 3 team members
- GPS check-in / check-out with geofencing
- Photos, signatures & checklists
- Clients, sites, jobs & service types
- Ad-hoc, scheduled & recurring visits
- Unlimited visits & unlimited sites
- Branded PDF reports (logo + colours)
- Client portal with approvals
- Mobile app access
Crew
Recommended
For growing teams that need report templates per client or site.
US$79/mo
Up to 15 team members
- Everything in Starter
- Report templates per client or site
- SMS notifications & reminders (US customers only)
Fleet
Unlimited crew, white-label polish, priority support.
US$199/mo
Unlimited team members
- Everything in Crew
- White-label reports (no provvio branding)
- Priority support
No card required. The trial runs on the Crew plan. Choose a plan from billing whenever you are ready. Team member limits count active members of your organisation.
What's included
| Feature | Starter | Crew | Fleet |
|---|---|---|---|
| Team members | 3 | 15 | Unlimited |
| GPS check-in / check-out | |||
| Before, during & after photos | |||
| Checklists | |||
| Unlimited sites | |||
| Unlimited visits | |||
| Ad-hoc, scheduled & recurring visits | |||
| Client portal with approvals | |||
| Branded PDF reports | |||
| Report templates | |||
| SMS notifications (US only) | |||
| Advanced analytics | |||
| White-label reports | |||
| Priority support |
Questions
Cleaning proof, answered.
How do I prove my cleaners actually showed up?
provvio captures a GPS-verified check-in and check-out for every visit, so you have the submitted arrival and departure times tied to the site's location. Add timestamped photos and a completed task checklist to create a clear service record before the client asks.
Does it work for overnight and after-hours cleaning?
Yes, that's exactly what it's built for. After-hours crews check in by GPS, photograph each area, tick off the checklist, and check out. A proof-of-service report is generated automatically and can land in the facility manager's inbox before they arrive in the morning.
Can provvio help with cleaning tenders and contract renewals?
Yes. Every visit builds a searchable service history with timestamps, photos, and completion records. When a tender or annual review comes up, you can use real visit data and attach a sample proof report where the request allows supporting material.
What does the client see?
Clients get a portal showing visit status, photo galleries, and downloadable proof-of-service reports. Reports can also be sent automatically after checkout, so the visit record is available without the office compiling it by hand.
Do crews need any training?
The mobile flow is deliberately short: open the job, check in, take photos, complete the checklist, and check out. Teams can introduce it on one site first, confirm the checklist and photo requirements, then roll it out to more crews.
How much does cleaning software with photo proof cost?
provvio starts at A$39 (US$29) per month for up to 3 cleaners on Starter, A$99 (US$79) for up to 15 on Crew, and A$199 (US$199) for unlimited on Fleet. Every plan includes GPS proof, photos, checklists, and branded reports. Australian prices include GST and there's a 14-day free trial with no card.
Questions before you start? A person reads every email.
[email protected]