Free window cleaning report
Window cleaning report generator
Package elevation, glass, frame, and access photos into a service record the building manager can file. Show which areas were completed, what could not be reached, and any glass or access defects found during the visit.
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The short answer
A window cleaning report records the building, service date, elevations or areas completed, before and after photos, access limitations, defects, and follow-up work. It helps commercial clients verify high or hard-to-see work without inspecting every pane themselves.
Before photos
Glass condition, staining, access, or existing damage
During photos
Cleaning method, elevation access, or detail work
After photos
Finished glass, frames, tracks, and completed elevations
Live report preview
Identical to the real thingAdd your photos and details, then generate a preview. The PDF you see here is the same one provvio produces inside the app.
What to include
A report your client can act on
Building and service scope
Identify the property, date, client, provider, and elevations or areas included in the visit.
Completion evidence
Use before and after photos for representative areas, difficult access, and highly visible glass rather than photographing every pane.
Access and glass defects
Record blocked areas, damaged seals, scratches, hard-water staining, unsafe access, and work that needs a separate quote.
Example window cleaning report note
“External glass completed on the north and east elevations, including entry doors and level-one frames. One level-four pane was inaccessible behind fixed signage. Existing scratches on the east entry panel were photographed before work began.”
Questions
What should a window cleaning report include?
Include the building, date, elevations or areas cleaned, method where relevant, before and after photos, inaccessible areas, existing glass defects, and follow-up work.
Do I need a photo of every window?
Usually no. Use representative photos for each elevation or area, plus specific evidence for defects, access issues, and high-value sections. The report should be clear without becoming an enormous photo album.
Can I document pre-existing scratches before cleaning?
Yes. Add arrival photos of scratches, chips, failed seals, frames, or access hazards. Recording them before work helps prevent later damage disputes.