Scheduling Jobs

One-off and recurring job scheduling

provvio lets you schedule jobs in advance so your team knows where they need to be and when. You can create one-off jobs or set up recurring schedules.

Creating a One-Off Job

•Site: Select the site
•Date: When the job should be done
•Time: Start time (optional)
•Assigned to: Which team member(s)
•Checklist: Select which checklist to use
•Notes: Any special instructions
  1. Go to Schedule in the sidebar
  2. Click Add Job
  3. Fill in the details:
  4. Click Save

Creating a Recurring Job

For jobs that repeat on a regular schedule:

•Daily: Every day or every X days
•Weekly: Select which days of the week
•Fortnightly: Every two weeks
•Monthly: Select which day of the month
  1. Go to Schedule and click Add Job
  2. Toggle Recurring on
  3. Set the repeat pattern:
  4. Set the start date and optionally an end date
  5. Fill in the rest of the job details
  6. Click Save

Viewing the Schedule

The schedule view shows:

  • Calendar view: See all jobs on a monthly/weekly/daily calendar
  • List view: A simple list of upcoming jobs
  • Team view: See each team member's schedule

Editing or Cancelling Jobs

One-off jobs:

  • Click on the job and edit or delete it

Recurring jobs:

  • Edit this occurrence only: changes just one instance
  • Edit all future occurrences: changes the recurring pattern going forward
  • Cancel a single occurrence or the entire series

Notifications

Team members receive notifications for:

  • New job assignments
  • Changes to scheduled jobs
  • Upcoming job reminders

Tips

  • Set up recurring jobs for all your regular contracts: it saves time and ensures nothing gets missed
  • Use the team view to balance workload across your crew
  • Add notes to jobs with any special instructions for the day
Previous

Checking Out

Still need help? Contact [email protected]